To secure a date, the Client must sign the final contract and pay a non-refundable retainer equal to [25%] of the total rental fee. This retainer blocks the date from all other inquiries and is strictly non-refundable under all circumstances, including cancellation by the Client.

The remaining balance is due in [two] equal installments, with the final payment due no later than [30] days prior to the event date. Payments not received within [5] grace days of the due date will incur a [$100] weekly late fee. Failure to pay the final balance may result in cancellation of the event without a refund.

Date changes are treated as cancellations of the original date. If the Client requests a date change more than [9 months] prior to the event, the venue may, at its sole discretion, allow the retainer to transfer to a new available date within the same calendar year, subject to a [$500] rescheduling fee and any applicable pricing increases.

The Client is legally required to obtain a special event liability insurance policy (minimum [$1,000,000] per occurrence/[$2,000,000] aggregate) that names the Venue as an Additional Insured. Proof of this policy must be submitted no later than [30] days prior to the event.

The Client is responsible for any damage to the Venue property, grounds, or equipment caused by the Client, their guests, or their hired vendors. A refundable damage deposit of [$1,000] is required [14] days prior to the event and will be returned within [7] days post-event, minus any deductions for damages or excessive cleaning.

All alcohol must be served by a licensed and insured bartender. The Venue and the bar staff reserve the right to refuse service to any guest who appears intoxicated. Underage drinking is strictly prohibited and is grounds for immediate shutdown of the event with no refund.

All outside vendors (caterers, DJs, florists, planners) must be approved by the Venue and must provide a Certificate of Insurance (COI) listing the Venue as additionally insured. Vendors must adhere to all Venue rules regarding load-in, load-out, and property protection.

The Client’s catering team is strictly responsible for bussing all tables, clearing food waste, and placing all trash in the designated dumpsters before the end of the rental block. Failure to properly remove trash will result in a minimum [$250] deduction from the damage deposit.

The Client and all vendors may only access the property during the contracted rental block (e.g., [12:00 PM to 11:00 PM]). Early arrivals are not permitted. If the Client, guests, or vendors remain on the property past the contracted end time, the Client will be billed at a rate of [$500] per hour, billed in 30-minute increments.

The Venue shall not be held liable for any failure to perform its obligations if such failure is caused by events beyond its reasonable control, including but not limited to acts of God, severe weather, government mandates, pandemics, or loss of primary utilities. In such events, the Venue will work with the Client to reschedule.